ARTICLE I – Name
The name of this organization is the Eta Chapter of The Delta Kappa Gamma Society International, DKG California, Area XII, chartered on July 13, 1937.
ARTICLE II – Purposes
1.The Chapter is dedicated to fulfilling the seven purposes of The Delta Kappa Gamma Society International as stated in The Constitution and International Standing Rules.
2.The Chapter is dedicated to fulfilling the International Mission Statement: The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
ARTICLE III – Membership
Qualifications for active, reserve and honorary membership are as stated in The Constitution of The Delta Kappa Gamma Society International.
2.1An active member shall be a woman who is employed as a professional educator or has been retired from an educational position. An active member shall participate in the activities of the Society.
Transfer members are accepted without a vote and may become part of the chapter at any time.
7.Termination of Membership
Former members shall be reinstated to membership by the Chapter receiving the request without a vote.
1.Dues and Fees
Assessments may be established to defray expenses for specific purposes if agreed upon by a majority of those present at a chapter meeting.
Monies received through undesignated donations shall be used as determined by a majority of members present at a regular meeting.
Eta Chapter shall conduct its business as stipulated in The Constitution of The Delta Kappa Gamma Society International, International Standing Rules, the Bylaws of DKG California, and the Eta Chapter Rules.
ARTICLE VI – Officers and Appointed Positions
1.Executive Board Membership
1.1.The Executive Board membership shall be comprised of the elected Officers of the Chapter.
1.2.The Treasurer and the Parliamentarian shall serve as members ex officio; the Parliamentarian without vote, the Treasurer with a vote if not being paid for her services.
The duties of the Chapter Executive Board include the following:
2.1.To select the Treasurer and Parliamentarian for the biennium.
2.2.To act in matters requiring immediate action and decision.
2.3.Recommend policies and procedures for consideration by the members.
2.4.Supervision of Chapter finances.
2.5.Notify the Recruitment Grants Committee chair of funds available by March 1
2.6.Conduct a board orientation meeting for all in-coming officers following installation and prior to July 1. General responsibilities and specific duties shall be reviewed and materials distributed.
2.7.Set the chapter calendar.
OFFICERS AND RELATED PERSONNEL
All personnel shall perform their duties as stipulated in The Constitution of The Delta Kappa Gamma Society International, International Standing Rules and the Bylaws of DKG California.
The president shall:
a.Act as presiding officer at regular and called meetings and direct the activities of the organization
b.Attend meetings called by the Area Director
c.Act as chair of the Eta Chapter Executive Board
d.Submit the name of her recommendations for Eta Chapter Treasurer and Parliamentarian to the Eta Chapter Executive Board
e.Appoint ad hoc committees
f.Appoint members to serve as chair for each committee excluding Nominations Committee
g.Serve on the Finance Committee
h.Serve as an ex-officio member of all committees, except the Nominations Committee
i.Fill by appointment all vacancies with approval of the Executive Board
j.Represent the Society and Chapter at meetings, conferenced and other events
k.Review motions/resolutions/recommendations submitted for action at business meeting(s) of the Eta Chapter Executive Board
l.Approve all publications, serve as the editor of ETAGRAM or appoint designee
m.Approve for payment expense claims
n.Take action on matters with the advice and approval of the Eta Chapter Executive Board which cannot be deferred until the next convention or meeting
o.Execute legal documents as authorized by the Eta Chapter Executive Board
p.Sign all chapter checks alongside the Treasurer
The First Vice-President shall:
a.Serve as President in the absence of the Eta Chapter President
b.Succeed to office of Eta Chapter President, in the event of the resignation or death of the President, and serve until the next regular election of officers
c.Act as chair on the Educational Excellence/Programs Committee
d.Perform such other duties as the Eta Chapter President shall assign
The Second Vice-President shall:
a.Serve as presiding officer in the absence of the Eta Chapter President and First Vice-President
b.Succeed to the office of Eta Chapter President, in the event of the resignation or death of the President and the First Vice-President, and serve until the next regular election of officers
c.Act as chair on the Membership Committee
d.Perform such other duties as the Eta Chapter President shall assign
The Recording Secretary shall:
a.Serve as secretary of the Eta Chapter Executive Board
b.Keep records, in the form of minutes, of all official meetings of Eta Chapter
c.Present minutes at chapter meeting for approval by the membership
d.Presents minutes at Executive Board meetings for approval by the Board
The Corresponding Secretary shall:
The Treasurer shall:
The Parliamentarian shall:
This Chapter’s committees consist of:
2.Duties of Committees
2.1Chapter Rules and Action Plan (AP)
The Chapter Rules and AP Committee shall:
The Finance Committee shall:
The Membership Committee shall:
The Nominations Committee shall:
The Communications/Marketing Committee shall:
2.6Educational Excellence Program Committee (EEPC)
The EEPC shall:
2.7Awards, Recognitions and Scholarship
The ARS Committee shall:
The Legislative and World Fellowship Committee shall:
The Early Career Educators Committee shall:
The Recruitment Grants Committee shall:
Robert’s Rules of Order Newly Revised shall govern proceedings in all cases not provided for in the International Constitution, the International Standing Rules, DKG California Bylaws, and these Chapter Rules.
POLICIES AND PROCEDURES
The archives shall be maintained and stored by the Executive Board. Permanent records shall include minutes of the Executive Board, chapter meetings, Chapter Rules, membership files, yearbooks, ETAGRAMs, treasurer’s reports, budgets, reports of recruitment grant recipients. The Chapter President is responsible for checking with Executive Board to see that these records are handed to incoming Board each biennium.
Active members are expected to attend scheduled chapter meetings. When unable to attend, notify the Membership Vice President or the email liaison.
The budget shall reflect the total estimated income and expenditures of the fiscal year by establishing categories to specifically cover administrative, committee, and project funding. The budget shall be established by an orderly process, setting priorities and goals based on the total chapter program.
MINI-SCHOLARHIPS FUND FOR MEMBERS
Any money budgeted for mini-scholarships, for members’ personal growth through paid attendance at DKG meetings and conferences, but not spent by April 15th shall be utilized as reimbursement of expenses, excluding food, for members’ attendance at DKG California convention. (Amount remaining shall be divided among those attending. President/designee’s expenses are already accommodated.).
CHANGE OF CONTACT INFORMATION
A member shall notify the Treasurer, Second Vice-President/Membership Chair and the Email Liaison of changes in name, address, E-mail or phone number and file a Form 27 (www.DKG.org under forms).
The Email Liaison will then notify the membership.
DOROTHY F. SMITH $10,000 ENDOWMENT
The endowment will be kept in a “high-yield” interest paying account under the direction of the Executive Board. When accrued interest reaches $100.00 it will be deposited in the Recruitment Grants fund. If in any budget year there is insufficient money available to support the General Operating Budget or the Grants-in-Aid Project, a 60% vote of all active Eta Chapter members would be needed to withdraw up to $1,000 from the Endowment to be added to the General Fund to accommodate the chapter activities and Delta Kappa Gamma purposes. If Eta Chapter should vote to dissolve, the remaining funds in the Endowment are to be donated to the Scholarship fund for teachers in the College of Education at CSULB.
Dorothy Frizzell Smith was initiated into Eta Chapter in 1946. In 1924, Dorothy started her teaching career in Kansas. Teaching took her to many different locations: Seoul, Korea, Oklahoma, Michigan, Illinois and Wisconsin. Dorothy finally came to Long Beach, California as a librarian for Long Beach City College. Dorothy was a cryptographer for two years in the Signal Corps, coding and decoding messages during WWII. She has two publications to her credit and was active with the Bouggess-White Scholarship Foundation. Dorothy served Eta in different capacities and continues to serve through her generous endowment.
All members are encouraged to contribute to the fundraising events (Past Eta Presidents PEP Auction, donations at June Tea/Luncheon, Schools for Africa and Area XII silent auction baskets).
Guests are welcome at all meetings. Prospective members should be invited as guests to attend chapter meetings.
Members are requested to wear their membership (key) pin to Delta Kappa Gamma activities.
SERVICE TO CHAPTER
Members will have the opportunity at meetings of even-numbered years to volunteer for positions for the coming biennium as chairs or committee members. Every member is encouraged to assume a role in service to the chapter.
The Delta Kappa Gamma song should be sung at every meeting.
Chapter Rules revised and adopted on January 20, 2018